WORKSHOP & RETREAT CANCELLATION POLICIES
WORKSHOP CANCELLATION POLICY
Workshop fees are non-refundable unless under the following circumstance:
Optionally, you may find your own replacement and notify the Program Chair about this change; all financial arrangements are between you and your replacement; DQN will not be issuing a refund. The Program Chair and Treasurer must be notified of this substitution for accuracy of attendance verification.
Exceptions will be reviewed by the Executive Board (and must be submitted in writing) to the DQN Treasurer: dqnvtreasurer@gmail.com no later than 15 days after the close of the workshop.
RETREAT CANCELLATION POLICY
Definitions:
Registration Fee – the non-refundable fee to confirm your registration
Retreat Fee – the fee to attend the Retreat
In the unfortunate event that you must cancel your Retreat registration, the refund policy is defined below:
Notes:
Revisions Approved May 2022
Workshop fees are non-refundable unless under the following circumstance:
- A 50% refund for all workshops will be issued provided the Program Chair is notified in writing at least one week prior to the day of the event.
Optionally, you may find your own replacement and notify the Program Chair about this change; all financial arrangements are between you and your replacement; DQN will not be issuing a refund. The Program Chair and Treasurer must be notified of this substitution for accuracy of attendance verification.
Exceptions will be reviewed by the Executive Board (and must be submitted in writing) to the DQN Treasurer: dqnvtreasurer@gmail.com no later than 15 days after the close of the workshop.
RETREAT CANCELLATION POLICY
Definitions:
Registration Fee – the non-refundable fee to confirm your registration
Retreat Fee – the fee to attend the Retreat
In the unfortunate event that you must cancel your Retreat registration, the refund policy is defined below:
- Retreat registration requires a non-refundable Registration Fee to confirm your space.
- Payment in full (the Registration Fee + the Retreat Fee) must be made by the registration deadline.
- Reimbursement of the Retreat Fee will be issued to anyone prior to the Retreat reservation deadline. The Registration Fee is non-refundable.
- Cancellations received after the registration deadline but more than 31 days prior to the Retreat start date, will be reimbursed at 50% of the Retreat Fee.
- Retreat Fees for cancellations less than 30 days prior to the Retreat start date are non-refundable.
- All cancellation requests must be made in writing (preferably by email) to the DQN Treasurer: dqnvtreasurer@gmail.com
- The Registration Fee is not refundable under any circumstances
- Class fees (when classes are offered) at the Retreat are non-refundable but are transferable.
- Exceptions will be reviewed by the Executive Board (and must be submitted in writing) to the DQN Treasurer: dqnvtreasurer@gmail.com no later than 15 days after the close of the Retreat..
Notes:
- If the Retreat is sold-out and a waitlist is available, the cancellation will be filled from the waitlist in chronological order. Once the Treasurer confirms that payment has been received from the waitlist substitute, she will issue reimbursement to you for the Retreat Fee.
- If the Treasurer verifies that the waitlist has been exhausted or there was no waitlist for the Retreat, you may opt to find a substitute to take your place. Your replacement will reimburse you directly for the Retreat Fee. The replacement is responsible for paying the required Reservation Fee directly to DQN; this payment must be verified by the Treasurer before confirming attendance for the replacment. The Retreat Chair and Treasurer must be notified of this substitution for accuracy of attendance verification.
Revisions Approved May 2022