WORKSHOP & RETREAT CANCELLATION POLICIES
WORKSHOP CANCELLATION POLICY
Workshop fees are non-refundable unless under the following circumstance:
Exceptions will be reviewed by the Executive Board (and must be submitted in writing) to the DQN Treasurer: dqnvtreasurer@gmail.com no later than 15 days after the close of the workshop.
RETREAT CANCELLATION POLICY
Definitions:
Registration Deposit – the non-refundable deposit to confirm your registration
Retreat Fee – the total fee to attend the Retreat; includes the non-refundable Registration Deposit + the remaining balance
In the unfortunate event that you must cancel your Retreat registration, the refund policy is defined below:
WAITLIST PROCEDURE:
Revisions Approved by the Board, May 13, 2023
Workshop fees are non-refundable unless under the following circumstance:
- A 50% refund for all workshops will be issued provided the Program Chair is notified in writing at least one week prior to the day of the event.
Exceptions will be reviewed by the Executive Board (and must be submitted in writing) to the DQN Treasurer: dqnvtreasurer@gmail.com no later than 15 days after the close of the workshop.
RETREAT CANCELLATION POLICY
Definitions:
Registration Deposit – the non-refundable deposit to confirm your registration
Retreat Fee – the total fee to attend the Retreat; includes the non-refundable Registration Deposit + the remaining balance
In the unfortunate event that you must cancel your Retreat registration, the refund policy is defined below:
- Retreat registration requires a non-refundable Registration Deposit to confirm your space.
- Payment in full (the Registration Deposit + the balance due of the Retreat Fee) must be made by the registration deadline.
- Reimbursement of the Retreat Fee less the non-refundable deposit will be issued to anyone prior to the Retreat reservation deadline.
- Cancellations received after the registration deadline but more than 31 days prior to the Retreat start date, will be reimbursed at 50% of the Retreat Fee.
- Retreat Fees for cancellations less than 30 days prior to the Retreat start date are non-refundable.
- All cancellation requests must be made in writing (preferably by email) to the DQN Treasurer: dqnvtreasurer@gmail.com
- The Registration Deposit is not refundable under any circumstances.
- Class fees (when classes are offered) at the Retreat are non-refundable but are transferable.
- Exceptions will be reviewed by the Executive Board (and must be submitted in writing) to the DQN Treasurer: dqnvtreasurer@gmail.com no later than 15 days after the close of the Retreat.
WAITLIST PROCEDURE:
- If any event sponsored by DQN, i.e., Workshop, Retreat, Class, is sold-out and a waitlist is available, the cancellation will be filled from the waitlist in chronological order. Once the Treasurer confirms that payment has been received from the waitlist substitute, she will issue reimbursement to the registrant for the applicable fee.
- If the Treasurer verifies that the waitlist has been exhausted or there was no waitlist for the event, you may opt to find a substitute to take your place. The replacement is responsible for paying the required event fees directly to DQN; this payment must be verified by the Treasurer before confirming attendance and issuing any associated credits to the original registrant. Dependent of the specific event, the Retreat Chair or Program Chair and Treasurer must be notified of this substitution for accuracy of attendance verification.
Revisions Approved by the Board, May 13, 2023